Alberta Free-mo 2026

Event Committee Responsibilities [DRAFT]

Pre-Event Management

Event  Chief -- ??? 

• Requests and Recruits Calgary Free-mo members for all other Committee positions

• Monitors all activities to ensure schedule and actions. 

Venue Liason -- ???

• Liaison with the Ag Society and the BBQ people

• Long term assignment year over year

Registrar – Richard Beyko

• Issues Call For Modules

• Handles Registration

Treasurer – Adrian Weleschuk

• • •  Collects and Receives Participation Fees

    •  Pays all expenses related to the event

    •  Monitors the Donation Box (Or assigns someone to do so)

Layout Designer -- ???

• • •  Receives the list of participating modules and arrival times from the Registrar

    •  Designs the Layout

    •  Modifies the Layout as changes in module availability occur

Signal Specialist  --  ???

• • •  May not be a Calgary Free-mo member

    •  Works with the Layout Designer to optimize the positioning of signalled and detected Module

    •  Will be expected to be the Signal Chief during the Setup.

Electrical Designer – ???

•  Designs the Electrical Setup

•  Solicits Boosters, LNRPs and other Electrical Equipment for the Setup

Setup Dinner and Potluck Organizer -- ??

• • •  Receives Participant Numbers and Potluck Attendees and Dishes from the Organization Chief

    •  Determines supplies and food needed for the Thursday Night Setup Dinner

    •  Issues Requests for specific Potluck items if necessary

Group Assets Transportation  -- ??

•  Arranges Transportation for the Group Assets

•  Arranges Loading Crews for Pickup before the event, and unloading after the event.

Setup Management

Setup Chief – ???

• Recruits Setup Crew Chiefs and Crew members

• Oversees the positioning of modules and assigns layout setup sections to Setup Crews

Electrical Chief – ???

• • •  Recruits Electrical Crew Chiefs and Crew members

    •  Oversees the positioning of the electrical equipment and assigns layout setup sections to Electrical Crews

    •  Assigns Running Testers to run short trains through completed sections to ensure good operability.

Running Management

Duty Ops – – recruited from all participants  (many needed)

•  Management of the Layout Operations for a shift (TBD: e.g. Morning, Afternoon, Overnight)

•  Responsible for managing any running or electrical issues for a Run Chief Shift

•  Relies on Setup and Electrical Crew Chiefs to handle specific issues that need special attention.

•  Authorizes Daily Passes – collects funds to pass to the Funds Manager

• All other interactions other than running trains – eg venue, visitors, attendee conflicts, etc 

Duty Run Chiefs – recruited from all participants (many needed) 

• • •  Management of Running Operations of the layout for a shift (likely 2 hours during the day, longer overnight).

    •  Ensures that fluid movement of trains is maintained, especially at junctions.

    •  Controls the number of trains on the layout – can ask someone to stop operating if the layout Is crowded and they have been on for a longer period than most other operators.